Job Description

Job Opportunity: Administrative Assistant II (4-6 Month Contract, 100% Onsite)

Location: Everett, WA

Duration: 4-6 Months

M-F; 8hr/day; 40hr/week

Work Arrangement: 100% Onsite

Are you a detail-oriented and highly organized professional looking for an exciting short-term opportunity? We are seeking an Administrative Assistant II to support our department staff with a variety of administrative, event coordination, and project-related tasks. This is a 100% onsite role in Everett, WA , ideal for someone who thrives in a structured environment and enjoys working in a dynamic team setting.

Key Responsibilities:

• Provide comprehensive administrative support, including scheduling meetings, coordinating travel, and organizing departmental events.
• Prepare, compose, and distribute correspondence, reports, and financial documents using Microsoft Office Suite.
• Maintain contract files and ensure compliance with agency policies and records retention schedules.
• Oversee and manage department programs, including budget workbook preparation, promotional materials, uniform programs, and awards programs.
• Act as a primary liaison for internal and external stakeholders, handling inquiries, screening communications, and directing calls as needed.
• Process requisitions, purchase orders, and compile departmental budget data.
• Support special projects and perform additional duties as required.

What You Bring:

• Experience: Minimum of 5 years of recent administrative experience, including at least 3 years handling restricted information.
• Technical Skills: Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Typing accuracy of at least 50 wpm.
• Education: An associate degree in office administration may substitute for up to 2 years of experience. Equivalent education and experience combinations will be considered.

• Knowledge & Abilities:
• Expertise in business procedures, correspondence, record management, and confidential document handling.
• Strong understanding of accounting rules and financial data management.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, prioritize responsibilities, and adapt to changing needs.
• High attention to detail and strong problem-solving skills.
• Ability to work both independently and collaboratively.

Preferred Qualifications:

• Previous experience in a public transit agency or familiarity with transit industry policies and procedures.
• Experience using various applications for budgeting and data management.
• Expertise in complex scheduling and resource coordination.

Why Join Us?

• Be a vital part of a collaborative and dynamic team.
• Utilize and expand your administrative expertise in a fast-paced environment.
• Gain valuable experience working on impactful projects within a well-structured organization.

If you are a proactive and detail-oriented professional looking for a rewarding contract role, we encourage you to apply today!

How to Apply:

Submit your resume with brief summary highlighting your relevant experience. We look forward to hearing from you!

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