Job Description

Posting Number:

S13162P

Working Title:

Clerkship & Enrichment Coordinator (& Query/Lottery Lead)

Department:

AU/UGA MedPart-UG Med Ed (UME)

About the University of Georgia:

Since our founding in 1785, the University of Georgia has operated as Georgias oldest, most comprehensive, and most diversified institution of higher education ( . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The Universitys main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The Universitys enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College/Unit/Department:

The Medical College of Georgia at Augusta University and the University of Georgia partnered to create a four-year medical school campus in Athens to help alleviate a statewide shortage of physicians that threatens the health of Georgians.

The AU/UGA Medical Partnership combines the significant instructional and research resources of UGA, the birthplace of public higher education, with the expertise from one of the countrys first, and Georgias only public medical school, the Medical College of Georgia.

In addition to increasing the number of physicians in Georgia, the partnership is expanding research collaborations between AU and UGA, creating new insights into the prevention and treatment of diseases such as diabetes, heart disease, and cancer. Students have the opportunity to learn in small group class sizes, while having the benefit of being part of one of the largest medical schools in the United States.

Georgia currently ranks 40th in the nation in the ratio of physicians to population. It also faces a number of health challenges, including a high infant mortality rate and high rates of obesity and heart disease. Through expanded medical education and research, the AU/UGA Medical Partnership is addressing these issues to improve the health and prosperity of our state. College/Unit/Department website:

Posting Type:

External

Retirement Plan:

TRS

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday Friday, 8:00AM 5:00PM
Flexibility may be needed at times.

Advertised Salary:

Commensurate with Experience

Posting Date:

01/30/2025

Open until filled:

Yes

Proposed Starting Date:

03/01/2025

Special Instructions to Applicants:

A cover letter and resume should be provided with the application.

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement:

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at . Classification Title:

Student Services Paraprofessional/Professional

FLSA:

Non-Exempt

FTE:

1.00

Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

• Bachelors Degree.
• Experience working with healthcare professionals.
• Experience working in an educational environment.
• Proficiency in using Office and curriculum management software such as One45, Desire2Learn, Banner, Aquifer, or similar.

Position Summary:

This position supports the activities of the AU/UGA Medical Partnerships Office of Curriculum and Site Clerkship Directors. Reporting to the Campus Director of Clerkship and Enrichment Curriculum, the incumbent manages site placement, registering, and scheduling for 3rd and/or 4th year medical students, including creating, overseeing, and daily maintenance of clerkship rotation schedules for assigned clerkships and/or electives. This includes, but is not limited to, scheduling and course management across several software platforms (Office, One45, Desire2Learn, Banner, Aquifer) and supporting clerkship community faculty preceptors and site administrators as needed. In addition, this position serves as lead coordinator for annual 3rd and 4th year clerkship query and lottery course registration process, managing Master schedules, and managing student housing placements through Georgias Area Housing Education Center (AHEC) sites.

Knowledge, Skills, Abilities and/or Competencies:

• Ability to provide excellent customer service.
• Strong work ethic.
• Advanced organizational skills.
• Ability to manage multiple priorities well.
• Excellent written and verbal communication skills; communicate with a wide array of audiences.
• Ability to use discretion and judgment with confidential information.
• Desire to work as part of a team.

Physical Demands:

Standard office environment with majority of work at a desk/computer.

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

No

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities:

3rd and/or 4th year student course management, which includes the scheduling, support, and management of assigned clerkships and/or electives across multiple software platforms, and developing and maintaining course curriculum sites. Also responsible for the collection, distribution, and organization of assigned clerkship evaluations of students and faculty for the Office of Curriculum. Serve as a liaison between the Medical Partnership and community faculty preceptors and site administrators.

Percentage of time:

40

Duties/Responsibilities:

Coordinate all activities for annual clerkship query and lottery course registration process by collecting community faculty preceptors/site availability as well as 3rd and 4th year students preferred rotation and site preferences, enter required information into scheduling system where information is collated to build schedules for upcoming academic year. Responsible for final course registration of all 3rd and 4th year students and ongoing activities associated with the query and lottery process.

Percentage of time:

30

Duties/Responsibilities:

Manage Clerkship and Enrichment Curriculum Master schedules to include all Clerkships, Hospitals, and students Patient Centered Learning schedules, ensuring all schedules are in sync.

Percentage of time:

15

Duties/Responsibilities:

Represent and support the Office of Curriculum by preparing for and attending various meetings, faculty workshops, and retreats and handling actions items that result.

Percentage of time:

10

Duties/Responsibilities:

Miscellaneous support of the Clerkship and Enrichment Curriculum activities including but not limited to:

• Support other 3rd and/or 4th year course registration, scheduling, placement lottery, or events when required.
• Prepare Curriculum Inventory Reports and other document compilations.
• Assist during student Academic Half Days, orientations, and other curricular events.
• Manage all 3rd and 4th year student housing placements through state AHEC.
• Assist in Clerkship and Enrichment faculty development.
• Proctor of exams as needed.
• Other duties as assigned.

Percentage of time:

5

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Kristie Sartain

Recruitment Contact Email:

ksartain@uga.edu

The University of Georgia

Job Tags

Full time, Part time, Monday to Friday,

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